⚠️Important: To manage tables, areas or zones, you need to have user permissions to manage booking rules.
Add a zone
To split your venue into different areas, create zones. These could be different floors, the bar area, outdoor areas etc.
To create a new zone, follow the steps below:
Click Settings, then click Sites and select a site.
Click Tables/Areas.
Under Zones, click +Add Another.
Enter a name for the zone.
Click Save.
Add tables and areas
🤓Tip: You can add in all of your tables, even if they can't be booked by customers online.
Add tables or areas one by one
You can set up tables and areas by following the steps below:
Click Settings, then click Sites and select a site.
Click Tables/Areas.
Under Tables/Areas, click +Add Another.
Fill in the mandatory fields:
Name the table or area.
Select a Zone from the list.
Enter the minimum and maximum number of guests.
Multiple groups: Select if you can book more than one booking to the table.
Bookable from and until.
Guest list.
🤓Tip: For more information on any of the fields, point to the information
icon.To re-order the list, use the drag-and-drop
icon.
To open the Advanced Options, click the
icon.
Click Save.
Add multiple tables at once
If you have multiple tables or areas that all have the same rules, you can set them up all at once by following the steps below:
Click Settings, then click Sites and select a site.
Click Tables/Areas.
Click Add Lots.
Fill in the details:
How many tables you're making.
Name the table or area.
Start the numbering from.
Add a zone.
Enter the capacity limits and select if multiple groups can be booked.
Enter the bookable from and to times.
Click Add Areas.
Click Save.
Set up joined tables
If you have tables that you can push together to accommodate larger bookings, you can set these up by following the below steps:
🤓Tip: To make sure you don't miss out on any larger bookings, add in as many combinations as you can offer.
Click Settings, then click Sites and select a site.
Click Tables/Areas.
Under Joined Tables/Areas, click +Add Another.
From the Add a Table/Area list, select as many tables as you need.
Amend the capacity.
Click Save.
Update or change tables
Tables can be updated or changed in the Settings at any time; however, there are a couple of things to be aware of after saving:
Any enquiries or bookings assigned to these tables will need to be updated in the Diary and the Floor plan.
If you delete a table/area in the Settings with bookings already assigned, these bookings will then automatically move into the unassigned section in the Diary.
Suppose there are bookings assigned to this table/area in conjunction with others, once deleted. In that case, the booking will stay placed in those other tables, as opposed to being moved into an unassigned table, but you may need to allocate the booking to another table to accommodate the group size.
Access Collins stores a snapshot of the booking at the time it was taken. This means that the booking type and area will stay the same until the booking itself is updated.