Within each individual booking or enquiry, there is an Assign to areas section under booking details. Below is an explanation of each option in this section:

Once an enquiry is assigned to a table you can lock this in place by clicking lock. By locking this in place, no other user apart from a bookings manager with full permissions will be able to move this enquiry into another table.

When the Find Areas is selected, the system will automatically suggest a selection of tables suitable to accommodate the enquiry or booking that you’re in.

The calculation is based on whether the table is free, whether the number of guests falls within the relevant table Max Seated capacities and if the tables have been listed in the Areas for this Booking Type section for that specific booking type.

If there are no tables available at this time, Access Collins will suggest alternative time slots for the surrounding 3 hours.

You also have an option to apply a buffer to the Find Areas search in your admin.

When using Find Areas, you have the option to Include exceeded cover limits in the check. This will enable Access Collins to return results even if a Limit arrival rule is exceeded at that time.

If the Assign to all is selected, the enquiry will be assigned to all the Tables/Areas in the venue. This is most often used for private hire enquiries. If you accidentally press this, you can undo your action by clicking Unassign All to untick all tables.

If in your Settings, you have allocated your Table/Areas into different Zones. You will see an Assign to zone button, and your zones will display on the dropdown list so you can easily assign all the Tables/Areas in that zone in one click.

By ticking Only Available, only the tables in your venue which are free will show in the list of tables.

To bring up a specific table from your table list, you can search for the table in the filter box in the top right-hand corner.