Space Optimiser definition
You can use Space Optimiser to live-check the diary, to make sure you're utilising the space in your venue to its most efficient capacity.
It scans your bookings and tables and provides an optimised plan of which tables to use for which bookings. After the scan, you can accept the changes, and these are automatically moved to your diary and floorplan.
Things to note
Bookings not included in the scan
Bookings that have started, based on the start time of the booking.
Any no-shows or booking you've marked as left.
Locked bookings.
WaitList bookings.
Capacity
You can select the capacities Space Optimiser uses in the scan:
Max seated capacity: You configure this in your Tables/Areas section.
Overall capacity: You configure this in your Max People column.
You also have the option to go over capacity, to have bookings both sitting and standing.
Tables, areas, and zones
Space Optimiser won't place bookings into areas that you've marked as Closed.
It uses other rules you've set up, including joined tables and areas, and buffers.
Unassigned bookings
If a booking shows as Unassigned after the scan, this can be because:
You haven't set up the table in the booking type.
The table is too small for the number of guests in the booking.
It's conflicting with other rules.
Set up Space Optimiser rules
If you already have auto-confirm set up for a booking type, you don't need to set up Space Optimiser for that booking type, as it uses the same rules as the auto-confirm.
⚠️Important: You need to have already set up your tables and areas, and your joined tables and areas.
To set up Space Optimiser, follow the steps below:
Click Settings, then click Sites and select your site.
Click Booking Types and select the booking type.
Under Areas for this Booking Type, click Edit Areas.
Select the tables you want to use in your scan and click Done.
To change the table priority, use the drag-and-drop
icon.
The tables at the top are auto-filled first.
Under Zone Priority, select a zone and click Add Zone.
To change the Zone Priority, use the arrows
at the side.
Click Save.
Use the Space Optimiser
🤓Tip: If you want a booking to be excluded from this scan, lock that particular booking.
To use Space Optimiser, follow the steps below:
Click Diary or Floorplan.
Under your site name, click Space Optimiser.
Enter your parameters:
Type of capacity to check: Select All Seated or Seated and standing.
If applicable, select Go over capacity if no area found.
Click Scan All Areas.
To remove bookings from the list, click the booking, then click Re-Scan.
Click Confirm.
Accept the changes:
To go back to your original layout, click Undo.
To accept the changes, click Done.